University Policies Employee travel and reimbursement transactions must be managed to meet operational needs and compliance requirements. Travel expenses must comply with University policies and procedures. These policies should be applied consistently to all travelers. Read more about Travel & Reimbursement
University Policy The purpose of a petty cash fund is to provide cash to business units sufficient to cover minor expenditures. The use of petty cash funds should be limited to reimbursement of staff members and visitors for small expenses, generally not to exceed $50, such as taxi fares, postage, office supplies, etc. Wherever possible, local units should use the PCard instead of petty cash.
PCard Policy The Purchasing Card (PCard) program was implemented in 1997 as a cost effective method to purchase and pay for small dollar transactions. The intent was to pay vendors faster and reduce University administrative costs.
Risks commonly associated with PCard:
Inappropriate use of the PCard, including non-University business purchases
Reconciliation is the process of comparing the local unit's financial transactions to the general ledger. Reconciliation reduces the risk of inaccurate financial reporting. Local units should reconcile all transactions each month including payroll, web voucher, PCard, accounts receivable, cash receipts and journals. Monthly reconciliations should be documented and reviewed and approved by local unit management.